Our Contact Details

Name: Kirkbampton Village Hall

Address: Kirkbampton CA5 6HX

Telephone:01228 575140

Charity Number:1000162

EMail: enquiries@kirkbamptonvillagehall.co.uk

The Type of personal information we collect

We currently collect and process the following information

Personal identifiers, contacts and characteristics )for example Name, Address, Email Address and Telephone number)

How we get the personal information and why we have it

Most of the information we process is provided to us directly by you for one of the following reasons

  • To Book the hall
  • 100 Club Membership
  • Events
  • Volunteering

Under the UK General Data Protection Regulations (UK GDPR) the lawful basis we rely on for processing this information are:

  1. Your consent. You can remove this at any time by contacting thevillagehall.kirkbampton@gmail.com
  2. We have a contractual obligation
  3. We have a legal obligation
  4. We need it to perform a public task
  5. We have a legitimate interest

We use the information you have given us to confirm bookings, run the 100 Club and advertise and request help with events

We may share this information with the Company that hosts our website, WCD

Your Data

We need to collect and hold your data for the purpose of managing the Hall, its hiring, the 100 Club and finances. It is our responsibility to ensure the data is only used for this purpose.  Access to personal information will be limited to Trustees, staff, the company that hosts our website and volunteers. We collect this data from booking enquiries, responses to events and 100 Club membership.

We will not pass on your data to any third parties

You have the right to review the information we hold and to have data corrected if it is wrong.  Any such request will be dealt with within 30 days after confirming the identity of the individual, requiring both photo identification (eg passport), and confirmation of address (eg recent utility bill, bank or credit card statement).


How we store your personal information

Your information is securely stored, and will be kept secure by taking appropriate technical and other measures to prevent unauthorised or unlawful processing, accidental loss or destruction, or damage to personal information.  Your personal data will be stored by us for at least 7 years unless you request us to delete it.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us @ enquiries@kirkbamptonvillagehall.co.uk if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us @ enquiries@kirkbamptonvillagehall.co.uk

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane




Helpline number: 0303 123 1113

ICO website: https://www.ico.org.

Kirkbampton Village Hall
January 2024